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Office Assistant II

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

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Applications must be submitted by 11:59 pm PT on the closing date. If you need assistance with your online application, employment staff is available 8:00 am to 4:30 pm PT, Monday through Friday (excluding all major holidays).

Posting Details

Posting Details (Default Section)

Closing Date:
Open Until Filled Yes
Classification Title Office Assistant II
Working Title
Recruitment Limits
Location District Wide
Pay Information

Click here for the hourly pay rate.
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Bargaining Unit AFT - NANCE
Range (na)
Department District Wide
The Position

Under the direction of an assigned monthly lead or supervisory employee, perform clerical and typing work of average difficulty.

Major Responsibilities EXAMPLE OF DUTIES

:

  • Perform a wide variety of clerical work including typing, filing, proofreading, verifying and posting information to records related to the function to which assigned.
  • Operate data entry or microcomputer equipment to modify, adjust, correct, or update data information systems; generate data, summaries and reports; edit and code documents for computer entry.
  • Type letters, memoranda, purchase orders, instructional materials, curriculum outlines, reports, and other materials from oral direction, rough draft, copy, notes, or transcribing machines recordings.
  • Prepare and maintain records and reports; compile requested information and prepare basic statistical reports.
  • Receive visitors, answer telephones; provide information and assistance to others including students, faculty and the public.
  • Receive, sort, and distribute incoming and outgoing mail; mail letters, forms, and applications.
  • Perform related duties as assigned.

  • Qualifications

    Knowledge:

  • Modern office practices, procedures and equipment.
  • Record-keeping techniques.
  • English usage, grammar, spelling, punctuation, and vocabulary.
  • Oral and written communications skills.
  • Filing and record-keeping techniques.
  • Basic operation and use of data entry or microcomputer equipment.

    Skills and Abilities:

  • Perform clerical work of average difficulty.
  • Operate a computer terminal and microcomputer equipment; accurately and efficiently enter and retrieve data and information.
  • Type at a moderate rate of speed.
  • Understand and follow oral and written directions.
  • Communicate effectively both orally and in writing.
  • Work cooperatively with others.
  • Maintain records and prepare reports.

    Training and Experience:

  • Any combination of training and experience equivalent to: graduation from high school and one year of general clerical and typing experience.

  • Desired Qualifications
    Licenses/Certificates/Credentials:
    Commitment to Diversity:

    All applicants must have demonstrated cultural competency and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and staff.

    Working Conditions

    Physical Requirements:

  • Category III (typically SEDENTARY in nature), usually minimum requirements.

    Environment:

  • Favorable, usually involves an office.

  • Special Instructions to Applicants:
    Conditions of Employment:
    Posting Number NC00271

    Supplemental Questions

    Required fields are indicated with an asterisk (*).

    1. * How did you hear about this employment opportunity?
      • No Response
      • SDCCD employment web site
      • EdJoin (SD Co. Office of Education)
      • CA Community Colleges Registry
      • Craig's List
      • Inside Higher Ed
      • Chronicle of Higher Ed
      • Professional organization/publication
      • SD Union Tribune newspaper ad (including Sign On San Diego)
      • SDCCD Employee
      • Job Fair
      • Other (list below)
    2. If other, please specify.

      (Open Ended Question)

    3. * Are you a current SDCCD employee?
      • Yes
      • No
    4. If yes, please enter your employee ID:

      (Open Ended Question)

    5. * The San Diego Community College District has a very diverse staff and student population with respect to academic, socioeconomic, cultural, disability, gender identity, sexual orientation and ethnic backgrounds. Describe your professional development, community involvement, and professional experience working with these diverse groups.

      (Open Ended Question)

    6. * Please describe your experience, knowledge, and skills that you feel qualifies you to work in this position.

      (Open Ended Question)

    7. * List the computer software programs you use, the purpose for which you use it and the evaluation of your proficiency on each (excellent, good, average, below average).

      (Open Ended Question)

    Required & Optional Documents

    Required Documents
    Optional Documents
    1. Licenses/Certificates/Credentials
    2. Résumé